Administrative Assistant - YWHO Chatham Location

At Canadian Mental Health Association Lambton Kent a diverse, inclusive, and equitable workplace is one where all employees, volunteers, students and clients, whatever their gender, race, ethnicity, creed (religion), national origin, age, sexual orientation or identity, education or disability or any protected ground under the Human Rights Code, feel valued and respected. We are committed to a non-discriminatory and unbiased approach to inclusion including practice, environment and communication channels. We respect and value diverse life experiences and cultures and work to ensure that all voices are valued and heard.

This position is responsible for providing a complete range of administrative support and reception functions.

Reporting to the Manager of Integrated Client Services the incumbent will be responsible for the following functions:

• Act as a first point of contact and provide general information to staff, clients and the public relating to their questions, concerns or suggestions;
• Answer telephone and electronic inquiries and relay telephone calls and messages;
• Provide general support to visitors, making referrals to appropriate personnel, providing and/or taking information, and assisting clients and the general public in a professional manner;
• Maintain and monitor office supplies office supply inventory;
• Provide administrative support to ensure efficient operation of the office;
• Support staff through a variety of tasks related to organization and communication.

Qualifications:

• Post-secondary education in Office Administration, business or a combination of post-secondary education and experience deemed relevant by the agency.
• A valid driver’s license, and use of a vehicle, which will be used in conducting agency business, would be considered an asset.
• Preference will be given to a qualified candidate who is proficient in both official languages.

Skills required:

• demonstrated proficiency in Microsoft Office applications, as well as the ability to learn other Windows-based applications is required;
• excellent time management skills and ability to multi-task and prioritize work;
• knowledge of office management systems and procedures;
• Communicate with others in a respectful and helpful manner while simultaneously building credibility and rapport.

Hours of Work: 35 hours/week. Evening and occasional Saturdays hours are required to meet the position requirements.

Salary: Commensurate with experience within the range, inclusive of HOOPP.

Applicants should submit a covering letter and resume by August 30th, 2024 to:

https://lambtonkent.bamboohr.com/careers

Only applicants being considered for an interview will be contacted.

If you require an accommodation, we will work with you to meet your needs. This information is available in an alternative format upon request, to accommodate individuals with a disability. While we thank all applicants for their interest, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.